2015 SDG&E Solar Energy Project Build-Own-Transfer Request for Proposals

Eligibility

This Request for Proposal (“RFP”) affords existing uncommitted photovoltaic (“PV”) projects and PV  projects that are well along the way in completing permitting and interconnection studies by year end an opportunity to sell their project in a build-own-transfer (“BOT”) transaction to SDG&E under a program that ends April 2016.  Projects must be no less than 1 MWdc and no greater than 5 MWdc and be interconnected to the San Diego Gas & Electric Company (“SDG&E”) distribution system.  Projects must be in commercial operation by April 11, 2016.  There are no exceptions to the above.  Interested Bidders must clearly demonstrate that they have permits in hand and interconnection studies completed by year end and can be fully constructed by mid-April 2016. 

SDG&E is issuing this RFP for suppliers interested in permitting, engineering, procuring, constructing and commissioning all system components and then selling the BOT asset to SDG&E upon successful completion of the performance testing.  The Turnkey vendor shall be responsible for O&M under a separate O&M agreement that will be negotiated with the BOT contract.

The overall program plan (“Program”) as approved by the California Public Utilities Commission (“CPUC”) in Decision 10-09-016 (the “Decision”) consists of the following:

  • Sites will be in SDG&E’s service territory and interconnected to its distribution system. Each ground-mounted PV facility will be approximately 1 MWdc to 5 MWdc in size.
  • Potential sites for this solicitation should be well advanced in the development process for environmental permitting and interconnection as commercial operation must occur by April 2016 to conform with the Decision.
  • The Program is open to all commercially proven PV solutions and technologies with substantial operating experience in the field.
  • SDG&E will be responsible to build generation tie lines and interconnection equipment from the project’s designated point of interconnection to SDG&E’s grid, the cost of which will be charged to the turnkey vendor as a project cost per normal interconnection tariffs.   The turnkey vendor shall be responsible for all interconnection costs.
  • The turnkey vendor will obtain all permits and will undertake engineering, equipment procurement, construction, and commissioning.
  • The turnkey vendor will be responsible for all property-related expenses.  This includes all environmental permitting and any related mitigation, and administrative permitting as appropriate.
  • Projects must be union built and preference will be to those that utilize local resources (equipment and/or labor sourced within SDG&E’s service territory).

SDG&E desires all-in costs at or below $2.50/Wac at time of asset transfer and O&M shall be provided for the term of the 10 year warranty at a cost not to exceed $25/kWdc-year ($April 2011) escalated Consumer Price Index (CPI) (U.S. Bureau of Labor Statistics with the series ID CUUR0400SA0).

See more details in the SDG&E’s RFP Seeking Utility-Owned PV Systems via Turnkey BOT Agreements.
This RFP solicits offers from owners and operators of all generating facilities, financial institutions, and wholesale power marketers that meet the eligibility criteria above.

SDG&E will seek immediate term products with commercial operation starting no later than April 11, 2016. SDG&E will seek projects no less than 1 MWdc and no greater than 5 MWdc and interconnected to the SDG&E distribution system. SDG&E will seek to purchase from Respondents a BOT asset upon successful completion of the performance testing.

Winning Respondents shall enter into a BOT Contract without any significant modifications.

Solicitation Protocol

Details regarding the solicitation process and eligibility requirements are provided in the RFP document found here (SDG&E’s RFP Seeking Utility-Owned PV Systems via Turnkey BOT Agreements) and on the PowerAdvocate® website: https://www.poweradvocate.com/pR.do?okey=48821&pubEvent=true

The following files are available via the links below and on the PowerAdvocate® website (note: the PowerAdvocate® website will be the only means to submit the required files electronically, and prospective respondents should register on PowerAdvocate® to receive a user name and password no later than May 6, 2015): 

Respondents may submit offers to this solicitation by submitting the forms listed below via the PowerAdvocate ® website no later than the Closing Date along with the required hardcopies to the address provided below.  The failure to provide the required information may result in the offer being deemed non-conforming and may disqualify the offer from further consideration.

Required Forms and Documents and Proposal Format

SDG&E requests the following format and sequencing of proposal information:

  1. Cover letter with attestations
  2. Table of Contents
  3. Executive Summary
  4. Bid Forms (pricing, performance, warranty/guarantee).
  5. Project Team, Team Experience, and Corporate Experience
  6. Local Content Plan for equipment, labor, and/or services
  7. Company Financials
  8. Company Programs
  9. DBE Plan (identify expected % of total project performed by DBE, list DBE if known and  services/products supplied by DBE), if applicable
  10. Project references with cost & schedule performance identified (at least four references, projects must be greater than 500 kW)
  11. Subcontracting & Partnership Plan (identify expected subcontractors or areas for which Bidder will subcontract)
  12. Acceptance of or exceptions to Performance Specifications (redline and/or separate document, if needed)
  13. Acceptance of or exceptions to BOT Contract terms and conditions (redline and/or separate document, if needed)
  14. Acceptance of or exceptions to O&M Contract terms and conditions (redline and/or separate document, if needed) 
  15. Completed credit application

All Required Forms and Documents must be submitted electronically by the closing date per the RFP Schedule below. Electronic responses shall be submitted via PowerAdvocate® website.  

Three (3) bound hardcopies of items a through k and three (3) hardcopies of redline pages for items item l through n shall be delivered to:

San Diego Gas & Electric
c/o Pat Charles
8315 Century Park Court CP21D
San Diego, CA 92123

Respondents are allowed to submit one Offer for each project site.  Each Offer will be a BOT project that is no less than 1 MWdc and no greater than 5 MWdc that will be interconnected to the SDG&E distribution system. A failure to provide all required information may result in the proposal being deemed non-conforming and may disqualify the proposal from further consideration.

(i) Supplier Diversity Information

If the respondent is meets the GO-156 Certification requirements, the respondent shall upload a copy of certification documents received from the CPUC. An application can be made before submission of the Offer and referenced in the Offer.

(l-n) Redline forms of the Transaction Documents

Respondents will be required to download and redline the Transaction Documents located in the “1. Download Documents” Tab in PowerAdvocate®. Respondent must complete and submit one per legal entity by uploading the document on the “2. Upload Documents” Tab.

(o) Credit Application

Respondents will also be required to download and complete the credit application located in the “1. Download Documents” Tab in PowerAdvocate®. Respondent must complete and submit one per legal entity by uploading the document on the “2. Upload Documents” Tab. A credit application will be required under all Transaction Documents where the Respondent is interested in applying for unsecured credit.  If a Credit Application is not submitted, the Respondent would then be required to post 100% collateral to cover the credit exposure as determined in the Transaction Documents. Material changes to terms and conditions will render the Offer non-conforming and may disqualify the project from further consideration. The Credit Application must be in Word, Word-compatible format or PDF. 

Required Milestones and Payments

  • Local jurisdictional environmental permits: Must be unappealable by December 31, 2015
  • Executed interconnection agreements: Must be in place by December 31, 2015
  • Commercial operation deadline: April 11, 2016
  • Asset transfer & asset payment upon completion of performance testing and acceptance of results deadline: May 21, 2016

RFP Communication

All questions or other communications regarding this RFP should be submitted via e-mail to SDGESolarEnergyProjectRFP@SempraUtilities.com. All questions and answers will be posted on this website anonymously.  SDG&E will not accept questions or comments in any other form, except during the pre-bid conference.  Respondents are encouraged to check this RFP Website and PowerAdvocate® website periodically for updates, notices, and postings.

Pre-Bid Conference

SDG&E will hold one pre-bid conference via WebEx and in-person.  The pre-bid conference will be on April 14, 2015. 

If you plan to join, please email SDGESolarEnergyProjectRFP@SempraUtilities.com by 12:00pm, April 12, and provide your company name and a list of attendees including their full names and contact information. 

The pre-bid conference will be held on April 14, 2015 from 10AM (PPT) – 11:30AM (PPT).

Audience link: https://engage.vevent.com/rt/sempra/index.jsp?seid=107

In person attendance

The pre-bid conference will be held in the seminar rooms at:

Century Park, Building 6
8315 Century Park Ct, CP6
San Diego, CA 92123-1548

Please go to building 6 to check in with security prior to the meeting. You may want to arrive at Century Park at 9:30AM to ensure you obtain parking and check in through security before the meeting. When parking please observe the respective signage. 

Participant dial in (toll-free):  (866) 261-7147

Conference ID: 1654925
Event title: SDG&E 2015 Solar Energy RFP

WebEx link and participant dial in number will be provided prior to the conference.  Please check this web site periodically for updates, notices and postings.

*Participation in the pre-bid conference is NOT mandatory in order to submit an offer.

RFP Announcements

Please check this website periodically as SDG&E will post all solicitation announcements, including scheduling changes or RFP amendments if any.

SDG&E 2015 Solar Energy Build-Own-Transfer Request for Proposals Pre-Bid Conference Presentation

2015 SDG&E Energy RFP Q&A - May 6, 2015

Submitting Offers

Any party interested in submitting an Offer must register and receive access to the 2015 PV BOT RFP event on PowerAdvocate® in order to submit an Offer. All Offers must be uploaded to the PowerAdvocate® no later than 5:00 p.m., Pacific Prevailing Time, on the CLOSING DATE (see RFP Schedule).  If Respondents encounter technical difficulties with the uploading process please contact PowerAdvocate Technical Support at 857-453-5800 or support@poweradvocate.com. If you continue to have issues, you should provide evidence of such difficulties (e.g. a screen shot of the error message) and email the bid to:

The RFP mailbox: SDGESolarEnergyProjectRFP@SempraUtilities.com
Carbon Copy (CC) to: Jonathan.Jacobs@PAConsulting.com and Barbara.Sands@PAConsulting.com

Emails shall be received by 5:00 p.m., Pacific Prevailing Time, on the Closing Date. Costs for participating and preparing bids shall be borne solely by the participants and not by SDG&E.

RFP Schedule

No.

Item

Date

1.

RFP Issued

April 3, 2015

2.

DEADLINE TO SUBMIT QUESTIONS
Question submittal cut-off date.
Answers to all questions will be posted on the website no later than May 6, 2015

May 1, 2015

3.

DEADLINE TO REGISTER
Participants are required to register for the RFP on PowerAdvocate®

May 6, 2015

4.

CLOSING DATE:
Offers must be uploaded to and received by PowerAdvocate® no later than 5:00 PM
( Pacific Prevailing Time)

May 13, 2015

5.

SDG&E Begins Bid Evaluation Process

May 14, 2015

6.

SHORTLIST NOTIFICATION
SDG&E notifies Shortlisted Respondents

May 29, 2015

7.

SHORTLISTED BIDDER RESPONDENTS ACCEPTANCE/WITHDRAWAL
Letter due from Shortlisted Bidder Respondents indicating:
Withdrawal from SDG&E’s solicitation; OR
Acceptance of shortlisted standing and submittal of shortlist fee of $20,000 payable to SDG&E

+3 Days
after Shortlist Notification

8.

SDG&E issues appreciation notices to unsuccessful Respondents

+1 week
after Shortlisted Bidder Respondents accept/withdraw

9.

SDG&E completes Contracts negotiations and execute contracts

June 16, 2015

10.

Advice Letter Filed

June 22, 2015

11.

CPUC Approval

September 21, 2015

12.

Notice to Proceed

September 22, 2015

13.

Interconnection agreements & environmental permitting completed

December 31, 2015

 14.

Commercial Operation

 April 11, 2016

The RFP and all subsequent revisions and documents are available for download from the RFP Website (http://www.sdge.com/SolarEnergyProjectRFP) and the 2015 PV BOT RFP event on the PowerAdvocate® website. Potential Respondents are responsible for monitoring the RFP Website and PowerAdvocate® for subsequent updates, notices and postings.

The 2015 PV BOT RFP event on the PowerAdvocate® website contains the following: required RFP forms, documents, and schedule. Respondents who intend to bid but do not yet have an existing account with PowerAdvocate® must first register to create a username/password in order to receive access to the event. See below for instructions to login/register:

http://marketing.poweradvocate.com/sites/default/files/sourcing_intel_quickstart_supplier.pdf

Logging In to PowerAdvocate

You can access the PowerAdvocate platform via a web browser.

  1. Open a web browser and go to http://poweradvocate.com

    PowerAdvocate functions in most web browsers; however, using browsers other than Internet Explorer (IE) version 6 or higher may cause certain functionality to work unexpectedly. Should you encounter problems, PowerAdvocate support may be unable to provide assistance until the issue has been replicated in a supported version of Internet Explorer.

  2. Click Login

    Login page appears; you may wish to bookmark it for quick access.

  3. Enter your account User Name and Password.

    Both are case-sensitive.

    If you do not have an account, go to http://marketing.poweradvocate.com and click the Registration link at the top of the page. If you have an account but do not remember your user information, click Forgot User Name or Forgot Password and they will be emailed to you.

  4. Click Login.

First-time users must register as a Supplier using the instructions above and the Referral information below to access the RFP event:

Users with an existing PowerAdvocate® account may request access to the event using the link below:

https://www.poweradvocate.com/pR.do?okey=48821&pubEvent=true

The RFP website contains RFP forms and documents, the RFP schedule, and a Question and Answer forum.  All questions or other communications regarding this RFP must be submitted via email to SDGESolarEnergyProjectRFP@SempraUtilities.com by the DEADLINE TO SUBMIT QUESTIONS as specified above in the RFP Schedule.  SDG&E will not accept questions or comments in any other form, except at the scheduled pre-bid conference.